Fuel cards are meant to be any easy and convenient way for your employees to buy fuel for the company vehicles they drive. However, the potential for abuse is enormously high when there is no system to accurately verify transactions against actual vehicle use. If your vehicle wasn’t at the fuel pump, then whose was it?
This causes costly administrative time and over-budget expenses that you must justify.
Client Story:
One client was reconciling individual fuel receipts each month for each vehicle. This became a dreaded task every month. One month she realised there were multiple receipts on the one day for one vehicle.
It wasn’t until she looked into the times and location that she realised there was an incorrect claim. When she went through the other receipts she found similar problems with no report or statement to track back to. Our client called us and we were able to give her access to check individual receipts and it made her month end tasks much more enjoyable.
Consider This:
Do you have a system to reconcile fuel purchases against kilometres driven? Are you able to identify fuel card abuse?
Utilizing GPS trackers will allow you to audit your fuel card purchases and end abuse quickly. Tracking software allows for a simple desktop audit process to cross-check the mileage of the vehicle against the litres of fuel purchased. If you are suspicious about a purchase, you can look at the address and the time of the fuel receipt and check this against the historical trip data of the vehicle and rest assured that the fuel expenses are for the company vehicles only.
